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HiBob Hiring (ATS) Integration

This article explains how to set up the Veremark <> HiBob Hiring integration and trigger background checks directly from HiBob.

Overview

The Veremark <> HiBob Hiring integration lets recruiters manage the entire screening process without leaving HiBob. You can trigger a background check from a candidate's profile, track its status alongside the rest of the hiring pipeline, and view the full report as soon as it's ready - all inside HiBob Hiring.

  • Integration type: API
  • Direction of data flow: Bidirectional
  • Sync trigger / frequency: Event-based

Two ways to connect with HiBob Veremark offers two integrations for HiBob customers. This article covers Bob Hiring, where recruiters order checks and track status directly from the hiring pipeline. If you don't use HiBob's Hiring module, see our HiBob Integration article instead, which covers syncing completed check results back into core HiBob employee profiles.

Prerequisites

  • Active accounts with both Veremark and HiBob
  • Access to HiBob's Hiring module
  • Admin (or app installer) permissions in HiBob to connect apps from the Bob Marketplace and edit hiring pipeline settings
  • Your Veremark API key, this can be requested through your Veremark rep or through clientsupport@veremark.com 

Please follow this walkthrough for setup instructions or read through the steps below.

 

Part 1: Connect Veremark and HiBob

  1. In HiBob, open the apps grid (top left) and select Marketplace.
  2. Filter by the Hiring category, or search for Veremark, and open the Veremark listing under Background screening.
  3. Review the integration overview, then click Connect.
  4. Log in to your Veremark account page to generate an API key.
  5. Paste the API key into the Paste your API key field and click Connect.

Once connected, the Veremark panel will show your connection details, including the linked provider and your API key (masked). You can remove the integration from here at any time.

Part 2: Set up your screening pipeline

Next, add a Veremark check stage to your hiring pipeline so checks can be triggered as candidates move through it.

  1. From the apps grid, go back to Hiring, then open Settings > Hiring workflows > Templates.
  2. Open the pipeline template you want to update (or create a new one) and click Edit stages.
  3. Click Add stage, then set Stage type to Verification > Background check.
  4. Give the stage a name, for example, "Veremark Check", and add a description if you'd like.
  5. Click Save, review the changes summary, and click Apply.

Tip: place the Veremark check stage wherever it fits your process. Most teams run it after Shortlisted and before Offer.

Part 3: Trigger and track checks

  1. Open the relevant job opening and select a candidate.
  2. Use Move to next stage to move them into your Veremark check stage.
  3. On the candidate's profile, open the new Background check tab and click Run background check.
  4. Confirm Veremark as the provider and click Next.
  5. Select the Veremark package you want to run and click Run.

Veremark uses the candidate's first name, last name, and email from HiBob to run the check.

Once submitted, the check appears on the candidate's Background check tab with a live status (e.g. In progress, Cleared). Expand it to see the result of each individual check, and click the preview icon to view the full report without leaving HiBob. You can also run additional checks on the same candidate at any time using Run another check.

The full workflow can be seen in the guideflow below

Need help?

Please speak to your Veremark rep or reach out to clientsupport@veremark.com to find out more about the Veremark <> HiBob Hiring integration.